04 Jun 5 tips how to choose a business management system
After young companies experience growth, they start questioning whether accounting software alone is enough to manage their business effectively. This is where the leaders of such companies turn towards business management systems (further: BMS).
However, a badly chosen system can cause more harm than good, thus requiring carefully weighed demands and available resources to make a decision.
1. Choose system’s properties, not its brand
Popular brand of BMS developers does not automatically mean their software is fit for your business. When choosing developers for live demonstration, you should look at the ones that have prepared vertical solutions – BMS that is fitted for a certain market segment, e.g.: transportation, retail or wholesale, etc.
You also have to realize that main software’s main functions are to display input data according to company’s inner processes, to generate a centralized information database for all users and to disperse information efficiently.
As such, clears goals and budget need to be set before choosing BMS.
2. Make sure your employees are on board
The success of software deployment inside the company depends equally on the developer and the customer. It’s a mistake to think that the system will solve all the company’s management problems, when in fact, problems are created and solved by people. Software is a useful tool to help with solving those problems.
So, it’s ideal to involve as many employees into the deployment process as possible and get them accustomed to the system early.
3. Calculate the benefits
Much like any other investment, BMS has to deliver returns on investment. As an example, B-NOVO Logistics system boasts 35% increase in fleet management efficiency for a trucking company without increase in personnel costs. What are the benefits you are looking for? When and what returns you will receive? These are crucial questions to answer before choosing the system.
4. Choose the system’s functions and features carefully
Before looking into software options, make sure you have a clear structure of processes you want to digitize and put into common information environment. For example, consider reports that you will need. To program each custom report is expensive and they must be used to make decisions and not stir emotions. This is where advice and experience of the BMS supplier comes in handy.
Remember: not all employee requirements to the system are rational.
5. Remember to allocate funds for constant support
While choosing business management system, take note of the supplier’s ability to support their product. Make sure they have adequate client service plan and are capable of further developing the software.
The biggest mistake one can make while purchasing business management system is to get stingy on warranty and support. While your company grows and your market segment evolves, so must your business management software. For analogy, think if you would use an automobile, if it wouldn’t be up to par with today’s standards.
Overall, business management software is an immaterial asset, but it must generate revenue. When you make your choice, make sure the software is fit for your company’s processes and its developer is capable and able to support and develop it.